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72nd Annual Convention & IAFE Zone 2 Meeting

Convention Registration is closed.
One-day registrations will be available on site.

Thank you, see you in May!

FUN SHOOT - MAY 17, 2023

To All Fun Shoot Participants: Fun Shoot Accommodations for Tuesday, May 16th

The Florida Federation of Fairs Fun Shoot & Giles Ellis Memorial Event will take place on Wednesday, May 17th at Polk Sporting Clays. Polk Sporting Clays is located at the FFA Leadership Training & Event Center, and they have overnight accommodations for those wishing to stay there for the night of May 16th. The Caribe Royale is 30 miles away and there may be a great deal traffic on the morning of the shoot. If you are interested, please contact Ms. Stephanie McCrimmon whose information is below to make a reservation. Please identify yourself as a participant with the Florida Federation of Fairs. Thanks!

Double Bed Rooms- $118 per night

Villas are available at different rates.

Stephanie McCrimmon

Guest Services Manager

FFA Leadership Training and Event Center

5000 Firetower Rd, Haines City, FL 33844


Click on the Convention Program Below

May 18-20, 2023
Caribe Royale Orlando
8101 World Center Drive Orlando, FL 32821


Thursday, May 18, 2023: 3:00 pm - 5:00 pm
Friday, May 19, 2023: 3:00 - 5:00 pm; Lunch will be served in the Trade Show (Exhibitors must purchase a registration package with lunch included if they want to include a lunch on Friday, as lunch must be reserved. Tickets will be taken)
Saturday, May 20, 2023: 9:00-11:00 am

ELECTRICITY & WI-FI: Your booth space does not include electrical nor Wi-Fi. Please use the form in the Exhibitor Forms to order your electrical/Wi-Fi needs directly from the hotel. ALL ELECTRICAL/WI-FI REQUESTS MUST BE MADE BY MAY 3rd.
DRAPERY: Booth spaces are 8'D x 10'W, are piped and draped with 8' high backdrop and 3' high sidewalls, with one (1) 6-ft skirted table, 2 chairs and a small wastebasket.
TRADE SHOW SETUP: Thursday, May 18, 2023, 8:30 am to 1:30 pm
ASSOCIATE MEETING: Thursday, May 18, 2023, 1:30 pm (Mandatory)
ASSOCIATE/EXHIBITOR WRAP UP MEETING: Saturday, May 20, 2023, 8:00 am - in the Trade Show Area
TRADE SHOW TEAR DOWN: Saturday, May 20, 2023, 11:00 am - 2:00 pm


Welcome to the Caribe Royale!

Now accepting reservations

Book your hotel room for the event at special rates, available here on an exclusive basis.
In order to receive the group rate, you must book reservations through this dedicated group link below or via phone by calling the hotel directly at 1-800-823-8300 or 407-238-8000. If you are booking your reservation over the phone, please identify yourself a Florida Federation of Fairs & Livestock Shows Conference attendee.

Hotel Fee is WAIVED.
Overnight self-parking rates will apply. This fee is payable directly to the hotel, by guests with vehicles, at time of check in.

The Cancellation Policy is 3 days prior to the arrival date. Check-in time starts at 4:00pm for Suites and Villas. Check-out time is 11:00am.
We look forward to seeing you!

Click here to make your Hotel Reservations

NOTE: If you do not require all of your booked rooms at the Caribe Royale, please do not release them to the hotel, contact Dan West first. Thank You!


The Florida Federation of Fairs will be offering two (2) scholarships to Florida Fairs to help defray the costs of attending the Annual Convention in May. Two additional scholarships will be awarded to a Zone 2 Member Fair.

Priority will be given to Fairs that have not recently attended the convention but all Fairs are eligible. The intent of this scholarship is to encourage smaller Fairs to send someone to the convention.

The Scholarship will cover:
  • Full registration for the Convention for one attendee
  • Three (3) room nights at the Convention hotel
Also, additional scholarship monies have been allocated to provide: Discounted registration fees for additional attendees from the same Fair


The Florida Federation of Fairs will be offering a limited number of scholarships to Florida Young Professionals (ages 18-40) to help defray the costs of attending the Annual Convention in May.

These scholarships are for young people ages 18 – 40 that are involved in their local Fair and have not attended the Convention within the past two years.

The Scholarship will cover:
  • Full registration for the Convention
  • A hotel room at the Convention hotel for 3 nights (Thurs - Sat nights)

YPI Mix N' Mingle Axe Throwing

YPI Mix N' Mingle Axe Throwing
YPI Mix N' Mingle Axe Throwing
Wednesday May 17, 2023
7 - 10 PM

All Funds Benefit the YPI Scholarship Fund
All Ages Welcome

Institute of Fair Management Scholarship Info

1. Applicant must have submitted an application for or be currently enrolled in the Institute of Fair Management or the Institute graduate program and be a Florida resident involved with a Florida Fair or a Florida Federation of Fair’s Associate member.

2. Applicant may apply each year he or she is enrolled in the Institute or the graduate program, but shall not be eligible to receive a scholarship more than 6 years total. Preference for awarding of scholarship each year will be to first-time applicants.

3. Application period is January 1, through March 1 of each year.

4. Each year one (1) scholarship of $1000 each may be awarded if committee deems there is a qualified applicant.

5. Scholarship winners will be announced at the Florida Federation of Fairs Annual Banquet.

6. The scholarship can be used for payment of fees incurred for the IAFE Institute of Fair Management Summit or the graduate program. a. Registration fees b. Airfare c. Hotel d. Transportation

7. The scholarship amount will be disbursed as reimbursement for fees as noted above upon presentation of receipts for expenses and request for same to the IAFE.

8. The recipient must use the scholarship funds for attending the IAFE Institute of Fair Management Summit or the graduate program within two years of receipt.

9. If the full amount of the scholarship is not reimbursed to recipient within the time frame as noted in #8 above, the scholarship will be returned to the Florida Federation of Fairs Scholarship fund of the IAFE Education Foundation.

10. Scholarship applicants will be evaluated by a committee from the Florida Federation of Fairs and award made upon the following criteria: a. 50% of score based upon participation in Florida Federation of Fairs activities. b. 30% based on financial need c. 20% based upon essay section of application.


2023 Directory Cover Photo Contest Rules

The purpose of the photo contest is to design a cover for the Florida Federation of Fairs membership directory using photographs submitted by member Fairs. Photographs should be of activities during the Fair or other Fair related events. Please obscure the name of your Fair or your Midway in any photograph.

Four photos will be chosen to be used on the cover of the next year’s Directory. All 4 photos chosen will be treated equally and the winners will be announced at the luncheon on Saturday during the Annual Convention.


We need your help! It’s time to prepare for the annual auction as we gear up for the Florida Federation of Fairs Convention in Naples! It is most evident today that our youth are our most precious resource. As Fairs, we provide agricultural and organizational programs that allow students to learn the value of hard work and dedication all while investing in their future. The money from the auction goes to support the Federation and its wide range of educational programs for fairs.

At this year’s annual auction we are hoping to break records. Every Fair can take part in this special event by making a monetary donation that will be used to purchase items or donating an auction item valued at a minimum of $50.00.

Our goal is to have each Fair donate a unique and thoughtful gift that is representative of your geographical area. If you are making a monetary donation, please send by May 1st to allow time for items to be purchased.

Auction Donations can be added to your cart during Online Convention Registration.


Support the Florida Federation of Fairs with a sponsorship.

The Federation appreciates the support of our Fairs and Associates with sponsorships which help us keep the cost of the Convention Registration down.
If you are interested in being a sponsor, please review the list of sponsorships below and then return the Sponsorship Reply Sheet.


TO: Florida Fairs and Board

Don't be left out of the Year In Review Video shown at this year's Convention Gala!

We are currently collecting photos for the Year In Review Presentation for this year’s Convention.

Please send 8 to 10 photos from your Fair!!! We want to see all of our Florida Fairs in the limelight!!!

Please send your photos by April 15th to this link:

Volunteer Information

Sign up to volunteer during Convention! It's a great way to network and meet new friends!

Click below to view all available shifts.

Click Here To Signup Online to Volunteer
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