70th Annual Convention & IAFE Zone 2 Meeting - May 13-15, 2021
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70th Annual Convention & IAFE Zone 2 Meeting - May 13-15, 2021


May 12, 2021
Florida Federation of Fairs Convention
"FUN SHOOT"


May 13-15, 2021
FFF Convention & IAFE Zone 2 Meeting
Naples Grande Beach Resort
475 Seagate Drive
Naples, Florida 34103



FAIRS & ZONE 2 PRE-REGISTRATION

FLORIDA FAIR REGISTRATION

Registration to the Florida Federation of Fairs and Livestock Shows is now open.

FULL FAIR REGISTRATION
Before May 1, 2021
$225 Fairs under 150,000 in attendance
$250 Fairs over 150,000 in attendance

After May 1, 2021
$250 Fairs under 150,000 in attendance
$275 Fairs over 150,000 in attendance

ONE DAY REGISTRATION [ON SITE ONLY]
$125
Includes educational sessions and trade show admittance for that specific day. Thursday's registration includes President's Party Reception. Friday's registration includes Lunch. Saturday's registration does not include the Saturday Night Gala ticket, Saturday Night Gala Tickets can be purchased separately for $80 per person.

FULL FAIR REGISTRATION
Registration includes registration for convention , President's Party, Friday Lunch, Friday Night Showcase Extravaganza, Saturday Lunch, Saturday Gala, Trade Show admittance, and all educational sessions.

NO REFUNDS after May 1st.

ZONE 2 REGISTRATION

Registration for IAFE Zone 2 Meeting is now open

FEES:
$175 - Before May 1, 2021
$200 - After May 1, 2021

ONE DAY REGISTRATION [ON SITE ONLY]
$125
Includes educational sessions and trade show admittance for that specific day. Thursday's registration includes President's Party Reception. Friday's registration includes lunch, Saturday's registration includes lunch, Saturday's registration does not include the Saturday Nigh Gala ticket. Saturday Night Gala tickets can be purchased separately for $80 per person.
Registration includes: registration for Convention and Zone 2 Conference, President's Party, Friday Lunch and Showcases, Friday Night Showcase Extravaganza, Saturday lunch, Trade Show admittance and all educational sessions.

The Zone 2 Meeting officially ends at 4 pm on Saturday. Tickets for the Saturday Night Federation Gala can be purchased separately for $80 per person.

NO REFUNDS after May 1st.




ASSOCIATE TRADE SHOW PRE-REGISTRATION

TRADE SHOW INFORMATION

Thursday, May 13, 2021 2:30 pm - 5:30 pm
Friday, May 14, 2021 12:30 - 5:30 pm; Lunch will be served in the Trade Show (Exhibitors must purchase a registration package with lunch included if they want to include a lunch, as lunches must be reserved. Tickets will be taken)
Saturday, May 15, 2021 - 1:00 pm - 2:30 pm
 


ASSOCIATE MEMBER CONVENTION & TRADE SHOW

Associates can now register online and reserve a Trade Show Booth on our website.

Registration: Minimum $150.00 basic registration required for each person

Trade Show Booth Space: $300.00 includes one 110 electrical outlet


ELECTRICITY: Your booth space includes one 110 electrical outlet. Please use the form in the Exhibitor Forms to order your electrical needs directly from the hotel. ALL ELECTRICAL REQUESTS MUST BE MADE 2 WEEKS PRIOR TO THE CONVENTION. An electrical form can be found below.

DRAPERY: Your booth does include back and side drapery (6' deep and 10' wide. One 6' skirted decorator table.
TRADE SHOW SETUP: Thursday, May 13, 2021, 8:30 am to 1:30 pm
ASSOCIATE MEETING: Thursday, May 13, 2021, 1:30 pm (Mandatory)
ASSOCIATE/EXHIBITOR MEETING: Saturday, May 15, 2021, 9:00 am - in the Trade Show Area
TRADE SHOW TEAR DOWN: Saturday, May 15, 2021, 2:30 pm



SCHOLARSHIPS

The Florida Federation of Fairs will be offering two (2) scholarships to Florida Fairs to help defray the costs of attending the Annual Convention in May. Two additional scholarships will be awarded to a Zone 2 Member Fair.

Priority will be given to Fairs that have not recently attended the convention but all Fairs are eligible. The intent of this scholarship is to encourage smaller Fairs to send someone to the convention.

The Scholarship will cover:
  • Full registration for the Convention for one attendee
  • Three (3) room nights at the Convention hotel
Also, additional scholarship monies have been allocated to provide: Discounted registration fees for additional attendees from the same Fair

YPI Mix N' Mingle Pre-Game Tailgating BBQ

2020-21 VOTING DELEGATES



Institute of Fair Management Scholarship Info

1. Applicant must have submitted an application for or be currently enrolled in the Institute of Fair Management or the Institute graduate program and be a Florida resident involved with a Florida Fair or a Florida Federation of Fair’s Associate member.

2. Applicant may apply each year he or she is enrolled in the Institute or the graduate program, but shall not be eligible to receive a scholarship more than 6 years total. Preference for awarding of scholarship each year will be to first-time applicants.

3. Application period is January 1, through March 1 of each year.

4. Each year one (1) scholarship of $1000 each may be awarded if committee deems there is a qualified applicant.

5. Scholarship winners will be announced at the Florida Federation of Fairs Annual Banquet.

6. The scholarship can be used for payment of fees incurred for the IAFE Institute of Fair Management Summit or the graduate program. a. Registration fees b. Airfare c. Hotel d. Transportation

7. The scholarship amount will be disbursed as reimbursement for fees as noted above upon presentation of receipts for expenses and request for same to the IAFE.

8. The recipient must use the scholarship funds for attending the IAFE Institute of Fair Management Summit or the graduate program within two years of receipt.

9. If the full amount of the scholarship is not reimbursed to recipient within the time frame as noted in #8 above, the scholarship will be returned to the Florida Federation of Fairs Scholarship fund of the IAFE Education Foundation.

10. Scholarship applicants will be evaluated by a committee from the Florida Federation of Fairs and award made upon the following criteria: a. 50% of score based upon participation in Florida Federation of Fairs activities. b. 30% based on financial need c. 20% based upon essay section of application.

2021 AG AWARDS CONTEST

2021 Directory Photo Contest Rules

The purpose of the photo contest is to design a cover for the Florida Federation of Fairs membership directory using photographs submitted by member Fairs. Photographs should be of activities during the Fair or other Fair related events. Please obscure the name of your Fair or your Midway in any photograph.

Four photos will be chosen to be used on the cover of the next year’s Directory. All 4 photos chosen will be treated equally and the winners will be announced at the luncheon on Saturday during the Annual Convention.



SPONSORSHIP OPPORTUNITIES

Support the Florida Federation of Fairs with a sponsorship.

The Federation appreciates the support of our Fairs and Associates with sponsorships which help us keep the cost of the Convention Registration down.
If you are interested in being a sponsor, please review the list of sponsorships below and then return the Sponsorship Reply Sheet.

HOTEL INFORMATION

WE ENCOURAGE YOU TO GO AHEAD AND MAKE YOUR HOTEL RESERVATIONS NOW! Click on the the link below for online hotel reservations or call the number below:

The Naples Grande Beach Resort

475 Seagate Drive Naples, Florida 34103

Reservations Department (844) 489-9663

Select New Group Reservation
Group Code: GFFF21

RESERVATION METHOD

Individual Reservations - Attendees will book and guarantee their own reservation directly with the Hotel by the established cut-off date 4/20/2021.

Reservations are to be made by the individual attendees online via the custom group weblink provided by the Hotel.


Any individual who requires or requests special reservations assistance should email the Hotel Reservations department via email reservations@naplesgrande.com noting the group specific name or group code: GFFF21 , with their specifics, name, and a contact phone number.

Book your group rate for Florida Federation of Fairs & Livestock Shows Annual Convention



AUCTION DONATIONS

We need your help! It’s time to prepare for the annual auction as we gear up for the Florida Federation of Fairs Convention in Naples! It is most evident today that our youth are our most precious resource. As Fairs, we provide agricultural and organizational programs that allow students to learn the value of hard work and dedication all while investing in their future. The money from the auction goes to support the Federation and its wide range of educational programs for fairs.

At this year’s annual auction we are hoping to break records. Every Fair can take part in this special event by making a monetary donation that will be used to purchase items or donating an auction item valued at a minimum of $50.00.

Our goal is to have each Fair donate a unique and thoughtful gift that is representative of your geographical area. If you are making a monetary donation, please send by May 1st to allow time for items to be purchased.

PHOTOS FOR YEAR IN REVIEW

TO: Florida Fairs and Board

Don't be left out of the Year In Review Video shown at this year's Convention Gala!

We are currently collecting photos for the Year In Review Presentation for this year’s Convention.

Please send 8 to 10 photos from your Fair!!! We want to see all of our Florida Fairs in the limelight!!!

Please send your photos by May 1st to this link:


https://spaces.hightail.com/uplink/soflafair


Hospitality Room Donations

Federation Hospitality Suite
(The Vista Ballroom)
The New GREEN Room
G=Gather, R-Reunite, E=Entertain, E=Excite, N-Nightly


THE HOSPITALITY COMMITTEE HOPES YOU WILL MAKE A SPECIAL EFFORT TO VISIT AND BE A PART OF THE HOSPITALITY SUITE THIS YEAR.

We have appreciated all the donations from the Fairs and Associates in past years and look forward to your participation this year. We have 500 delegates at the Convention so we need to be prepared for each one to visit the Hospitality Suite. We are also encouraging all the Fairs to share homemade snacks this year.

THANK YOU IN ADVANCE FOR YOUR HELP.

Welcoming Committee

We need volunteers. This is a great way to get EVERYONE from your Fair or business involved.

Copyright ©2021, Florida Federation of Fairs and Livestock Shows, Inc.. All Rights Reserved.
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