Home > Events > Florida Federation of Fairs Conventions/IAFE Zone 2 Meetings > 2018 FFF Convention and IAFE Zone 2 Meeting

67th Annual Convention & IAFE Zone 2 Meeting 2018

May 16, 2018
18th Annual Giles Ellis Golf Tournament
Splitsville Mix & Mingle Social
May 17-19, 2018
FFF Convention & Zone 2 Meeting
The Hilton Buena Vista Palace
Orlando, Florida


Florida Fair Registration

Registration for the Florida Federation of Fairs and Livestock Shows is now open.

Before May 1, 2018
$225 - Fairs Under 150,000 in attendance
$250 - Fairs Over 150,000 in attendance

After May 1, 2018
$250 - Fairs Under 150,000 in attendance
$275 - Fairs Over 150,000 in attendance
Click Here To Register Florida Fair Members

Includes educational sessions and trade show admittance for that specific day. Thursday's registration includes President's Party Reception. Friday's registration includes Lunch. Saturday's registration includes Lunch. Saturday's registration does not include the Saturday Night Gala ticket. Saturday Night Gala tickets can be purchased separately for $80 per person.


Registration Includes: registration for convention, President’s Party, Friday lunch, Friday Night Showcase Extravaganza, Saturday lunch, Saturday Gala, Trade Show admittance, and all educational sessions.

NO REFUNDS after May 1st.


ZONE 2 Registration

Registration for the IAFE Zone 2 Meeting is now open.

$175 - Before May 1, 2018
$200 - After May 1, 2018
Click Here to Register a Fair in Zone 2

Includes educational sessions and trade show admittance for that specific day. Thursday's registration includes President's Party Reception. Friday's registration includes Lunch. Saturday's registration includes lunch. Saturday's registration does not include the Saturday Night Gala ticket. Saturday Night Gala tickets can be purchased separately for $80 per person.

Registration Includes: registration for Convention and Zone 2 Conference, President’s Party, Friday lunch and Showcases, Friday Night Showcase Extravaganza, Saturday lunch, Trade Show admittance, and all educational sessions.

The Zone 2 Meeting officially ends at 4 pm on Saturday. Tickets for the Saturday Night Federation Gala can be purchased separately for $80. per person.

NO REFUNDS after May 1st.


Active Shooter Workshop

WHAT: Active Shooter Workshop
WHEN: Thursday, May 17, 2018
TIME: 2:00 pm - 4:45 pm
WHERE: Hilton Buena Vista Palace

IMPORTANT NOTICE: The Federation recommends that every Convention attendee participate in this class!

This is an excellent class taught by someone with Fair experience.

It is timely and important to everyone!





Trade Show Booths and Associate Registration

Thursday, May 17, 2018, 1:00 pm to 5:00 pm<br />Friday, May 18, 2018: 12:00 noon to 3:00 pm - Lunch will be served in the Trade Show (Exhibitors must purchase a registration package with lunch included if they want to include a lunch)<br />Saturday, May 19, 2018: 1:30 pm to 4:00 pm<br /><br />
Thursday, May 17, 2018, 1:00 pm to 5:00 pm
Friday, May 18, 2018: 12:00 noon to 3:00 pm - Lunch will be served in the Trade Show (Exhibitors must purchase a registration package with lunch included if they want to include a lunch)
Saturday, May 19, 2018: 1:30 pm to 4:00 pm



  • ELECTRICITY: Electricity is NOT included with your booth this year. Please use the form below to order your electrical needs directly from the hotel ALL ELECTRICAL REQUESTS MUST BE MADE 2 WEEKS PRIOR TO THE CONVENTION. 85++ for the 5 amp and 90++ for 10, 15 or 20 amp drop An Electrical Form can be found below.
  • DRAPERY: Your Booth does include: back and side drapery (6’ wide x 10’ deep); One 6’ skirted table; 2 chairs, ID Sign; and Wastebasket Exhibitor Form to order additional items from the decorator can be found below.
  • TRADE SHOW SET-UP: Thursday, May 17, 2018, 8:30 am to 12:30 pm
  • ASSOCIATE MEETING: Thursday, May 17, 2018, 12:30 pm
  • ASSOCIATE MEETING: Saturday, May 20, 2018, 8:30 am to 9:30 am - in the Trade Show
  • TRADE SHOW TEAR DOWN: Saturday, May 19, 2018: 4:15 pm
  • TRADE SHOW RULES & REGULATIONS can be found below:
Printable Trade Show Rules and Regulations



**PLEASE NOTE: All Associates are invited to send in a 30 second video to introduce themselves, the name of the company, and one or two sentences about their company/act. These video introductions will play throughout the trade show hours on an LED screen. Send you emails to josephj@stluciecountyfair.org and here is a link to a onedrive folder, you will need a Microsoft account to upload to it.



Decorator Exhibitor Kit

Suncoast Convention Services Inc. is pleased to be named the official general service contractor for the 2018 Florida Federation of Fair's Convention being held May 17 - 19, 2018 at the Buena Vista Palace - Orlando. We encourage you to use our safe and secure online ordering web site to place your order. To log in, click on the link below and sign in using your e-mail address and the temporary password provided:


YPI Charity Fundraiser and Grants


The Young Professionals group has been hard at work this past year creating exciting new opportunities for FFF Fairs and Associates. With the support of the Florida Federation of Fairs Board of Directors, we are proud to announce the continuation of two community services based programs for the 2017-18 Fair Season. The projects with conclude with activities and recognition at the 2018 Convention in Orlando. See forms below.

1st - YPI Community Service Grants
We will be awarding two, $500 grants to fairs or associate members doing great things in their community. If you are a young professional (40 and under), organizing and promoting a community service project in your area, we want to help you go further and provide future funding. Applications for our YPI Community Service Grants are attached and will be posted on the FFF’s website and should be turned in before April 1, 2018. Tell us what your young members are doing to help make the world a better place and you just might be the recipient of $500.

2nd - YPI Resource Drive to assist the Literacy Volunteers of Collier County. Since 1984, Literacy Volunteers of Collier County (LVCC), a 501c3 non-profit organization, has been offering confidential one-to-one tutoring to adults who want to improve their reading, writing, and English-speaking skills to participate more fully in the daily tasks of life such as family, employment, school and community.

The Literacy Volunteers of Collier County was hit hard with the Hurricane and lost a majority of there supplies. They are looking for English learning books for adults; oxford picture dictionaries; office supplies and pens and pencils. A complete list will be published as soon as it is available.

Serving over 400 students with a growing list of individuals to be served, LVCC helps meet the challenges of Collier County’s growing population to ensure that all people from all walks of life deserve the chance to live productive and fulfilling lives.

An accredited affiliate of ProLiteracy America, LVCC’s trained and dedicated tutors work with students of all levels. All teaching, is centered on individual needs and goals of the students and is designed to promote the potential and dignity of every student and to increase students’ language skills to help build confidence and self-esteem.

Donations can be made when you register for the convention or will be accepted during the annual FFF convention.
Click Here To Make A Donation To The YPI Charity Drive

We all know members of the fair industry have the biggest hearts and are most caring and generous. Our goal is to help our young professionals keep up the good work, while giving back to our local communities.

If you have questions, please do not hesitate to contact our YPI Committee Chair, Nicole Jones, njones30@outlook.com.



Sponsorship Opportunities

Support the Federation with a sponsorship.

The Federation appreciates the support of our Fairs and Associate members with sponsorships which help us keep the cost of Convention Registration down.

If you are interested in being a sponsor, please review the list of sponsorships below and then return the Sponsorship Reply Sheet.

You can also Click Here To Pay For A Sponsorship



One On One With Attorney

This year Fairs will have the opportunity to sign up for one-on-one discussions with the Federation’s attorney for a “quick question and quick advice” in short 20 minute sessions.

Click Here To Sign Up For One-On-One


Directory Photo Contest

Enter a photo from your Fair for consideration for the cover of the next year’s Directory.

Bring your entries to the Convention.

A copy of the Rules and Entry Form can be found below.



Welcoming Committee - Sign Up To Volunteer

We need volunteers. This is a great way to get EVERYONE from your Fair or business involved.

Click Here To Sign Up To Volunteer or click on the form below to print out a copy of the form and send it in by May 1 st.



18th Annual Giles Ellis Memorial Golf Tournament

WHEN: Wednesday, May 16th

WHERE: Disney Palm Golf Course, 1950 Magnolia Palm, Orlando, Fl 32830

11:00 am - Registration
11:30 am - Lunch & Putting Contest
1:00 pm - Shotgun Start
5:30 pm - Dinner and Awards

Format: 4 Man Scramble
Entry: $125.00 per player
Entry Deadline: May 12, 2018


Splitsville Mix & Mingle - Everyone Welcome

The YPI Committee is again sponsoring the Mix & Mingle FOR EVERYONE to participate in!

This year's Splitsville Mix and Mingle will be held on Wednesday, May 16th from 7:30 - 9:30 pm at Splitsville in Disney Springs right next to the hotel (1494 E. Buena Vista Drive)

This is a fun and informal way to get to know other Florida and Zone 2 Fair Folks! You can register online when you register for the Convention or you can Click On This Link to Register And Pay for Splitsville

Please be sure to list the names of all the participants.


Friend of the Federation

Auction Donation

Hospitality Suite Donation

YPI Charity Fundraiser Donation

Purchase tickets to Splitsville Mix and Mingle



The Auction Committee has requested that each Fair/Associate bring an auction item with a value of $50 or more OR by making a monetary donation.

Click Here To Make A Donation For The Purchase of an Auction Item

The Auction Donation form can be printed below and sent in by May 1st.



We all know the hospitality suite is where the networking and friendships are strengthened.

Each evening, the hospitality suite is open to all attendees.

With 500 delegates attending, we need to be prepared for each one to visit the suite.

We are encouraging all the Fairs to share homemade snacks, beverages or anything else you feel will be helpful.

Please complete the attached form and return it by May 1st.

Click Here To Make A Donation To The Hospitality Suite


Photos For Year In Review

We are currently collecting photos for the Year In Review Presentation for this year’s Convention.

Please send 8 to 10 photos from your Fair!!!!! We want to see all our Florida Fairs in the limelight!!!!

Please send your photos by May 1st to this link: https://www.hightail.com/u/SouthFloridaFair


What A Great Idea Display

Florida Federation of Fairs and IAFE Zone 2
“What A Great Idea!” Display Instructions Deadline – Emailed by May 1st


This is a QUICK and EASY thing to do. All you need to do is:
- email your photo. Photo must be sent as a jpeg attachment
- To: Stacey@osceolacountyfair.com
- with the following information: Your Name – Your Fair’s Name
Name of the Fair where the photo was taken
- Deadline for submittal of photos is May 1st BUT just do it when you take
them so you don’t forget!


This is a “quick and easy” way to recognize all the great things our Florida and Zone
2 Fairs are doing. All it takes is to send in pictures of “great ideas” that you see at other
Fairs (in Florida or in Zone 2) you visit or even photos from your own Fair.

There is NO LIMIT as to the number of entries any person or any Fair can submit.
All photos must be from Florida Fairs or Zone 2 Fairs. Entries must be emailed to
stacey@osceolacountyfair.com by May 1st.

Ideas will NOT BE judged but will be used for display purposes only.

Each person submitting a “Great Idea” will have their name placed in a drawing for a
gift card.



Scholarship Program


The Florida Federation is offering several sponsorships for this year’s Convention. We encourage everyone that is eligible to apple.

PLEASE NOTE: The deadline for applications is April 1st.



Deadline for applications is
April 1, 2018



The Florida Federation of Fairs is pleased to announce that a $1,000 Scholarship has been established to be awarded to a Florida recipient participating in the IAFE Institute of Fair Management.

A SPECIAL THANKS to North American Midway Entertainment for their sponsorship of this scholarship!

The Procedures and Guidelines as well as an Application Form can be found below.

PLEASE NOTE: The deadline for applications is April 1st.


Hotel Information


The Convention will be held at the Hilton Buena Vista Palace, 1900 East Buena Vista Drive, Lake Buena Vista, FL 32830. Hotel Reservations can be made by calling 855-757-4984. To ensure the group rate of $145.00 per guestroom ($218 for One Bedroom suite), you must identify the group name, Florida Federation of Fairs & Livestock Shows, and make your reservation no later than April 15, 2018.

You can also make reservations through their online reservation system by clicking here (Please note: it might be necessary to cut and paste the entire URL for it to work properly): Booking Website: https://aws.passkey.com/e/49216920

PLEASE NOTE: Because many people reserve extra rooms and then cancel them, we sometimes run out of rooms early. We ask anyone that has extra rooms that they do not need to cancel them as soon as possible but absolutely by April 15th. After that time, if a room is cancelled it does NOT go back into our block so we are requesting that you let Lisa Hinton know that you have extra rooms available. Due to the fact that this year's hotel requires a one night deposit with the room reservation, we will not be able to transfer registrations from one Fair to the other as we have in the past. HOWEVER, we will provide a list of people that have extra rooms available and people that need extra rooms. We hope that you will be able to work with each other to transfer these reservations.

FOR NOW: We do have a block of rooms on hold at the:

Holiday Inn Orlando-Disney Springs™ Area located in the Walt Disney World® Resort 1805 Hotel Plaza Blvd Lake Buena Vista, FL 32830
Phone: 407-828-8888

You can call the hotel directly and indicate that you would like to book a room under the Florida Federation of Fairs block the Code is FFF. The rate is $129+ taxes, plus $12 for self parking.

Mears Transportation is offering a $4.00 discount cash coupon for the Mears Shared Ride Shuttle. See coupon pdf below. Each person will either need to the print off the coupon and turn into our counter agents at Level 1 at the Orlando International Airport –or- they may pre-pay for their ticket online using the priority code 570381. Instructions for both options are printed on the coupon. We also have a direct URL link to your conference’s reservations online- https://reserve.mearstransportation.com/#/referrer/570381007


Disney is offering discounted passes to our Florida Federation of Fairs and Zone 2 attendees. Don’t miss out on these opportunities to bring your family and come a few days early or stay a few days late and enjoy what Orlando has to offer.

On the link below you will find discounted tickets for Walt Disney World, Sea World, and Universal Studios.


Here’s more info about Disney Springs (our hotel is right across the road from all this GREAT entertainment):

Disney Springs Website:


This is the map of Disney Springs:


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